Business technology is constantly evolving. As new technologies come along, certain old technologies become obsolete. Here are just a few examples of tech that largely become defunct and what you should be using instead.
Fax machines used to be a common way of sending scanned copies of documents to recipients. The internet has rendered them largely obsolete – it’s much more convenient to scan and email a document because a) you can email multiple people at the same time and b) you can send and receive emails at the same time (unlike faxes).
Some companies still use fax machines today because they are more secure. While an email can be hacked or intercepted, a fax cannot. This may be the only reason to continue using a fax machine.
Landline phones are still in regular usage. However, most businesses primarily use mobile phones or VoIP to communicate nowadays. This is because they offer more portability and tend to be cheaper. Landline phones do have the advantage of offering a clearer line – you don’t have to worry about internet or mobile connection loss. However, they’re otherwise inferior. It is possible to combine internet and landline based phones as explained at Lingo.com. This could be a way of reaping the benefits of both.
Digital organizers were popular in the 90s, helping business owners to stay organized on the move. They offered features such as calculators, diaries, alarms, to do lists and telephone directories. Then smartphones came along, combining all of these features with the ability to phone people and access the internet – rendering digital organizers defunct. There aren’t really any advantages to still carrying a digital organizer in 2020. Any information on it cannot be hacked, unlike a smartphone – that’s about it.
If you run a store or a restaurant, accepting card nowadays is a necessity. A lot of people don’t carry cash and you could be driving away customers by not having a working card reader. Owning a card machine is an extra cost, but they are becoming increasingly cheaper. There are even mobile card machines that can allow you to accept card payments on the go. It’s worth buying a modern card reader that accepts PIN payments, contactless payments and mobile payments. Setting up a merchant account could be necessary if you plan on also accepting credit card.
Legacy software is a fancy term for old software. Many companies use legacy software out of convenience – they know how to use it and don’t want the hassle and cost of upgrading it. However legacy software could be slower and less efficient than modern software. It may also be less secure – especially if it isn’t backed up on the cloud or if it isn’t supported by the vendor any longer. Any software that is over 10 years old is worth assessing and possibly replacing. There are companies and tools that can help you to migrate your data from one software to another. This site smallbusiness.chron.com details a few signs that it’s time to improve your software.